Revised Policy for Holding Outdoor Gatherings

Policy Board

April 8, 2021

Outdoor meetings on the UUS:E’s grounds can be allowed with the following provisions:

  1. Such gatherings will be limited to UUS:E activities. No outside groups will be authorized to use the grounds for their meetings.
  2. The maximum number of attendees for any meeting will be 75 people, including staff.
  3. Arrangements for using the grounds must be approved and scheduled with the minister or the office administrator to avoid duplicate meetings, and to allow staff to know that any group meeting outside the building is authorized.
  4. While at the gathering, everyone will wear a face mask at all times.
  5. Social distancing of 6 feet between people will always be observed, with the following exception: Anyone who is fully vaccinated can sit closer with one or more others who live together in one household.
  6. If seating is provided, chairs must be set up 6 feet apart in rows 6 feet apart.  (Chalk can be used to mark these locations.)  Family members who live together in one household can move their chairs closer together as a group.
  7. In advance, attendees for an outdoor gathering should be urged to use their bathrooms before leaving home.  If an emergency occurs at the gathering, a staff member should be contacted.  The staff person will then open the building and escort the person to the designated bathroom.
  8. Evening meetings must end before dark.  Leaders might define this as ending by sundown allowing about 30 minutes to safely store the chairs, clean the area and leave the property well before dusk turns to dark.
  9. Leaders of these meetings might consider asking those planning to attend to register with them in the event more than 75 people show up.  

* This policy update was originally drafted by UUS:E’s Emergency Preparedness Team, beginning at its April 1st meeting. The Team discussed the current changes in state and federal guidelines for gatherings during the COVID-19 pandemic.  The Team also considered the current risks from in-person meetings. Team members include Cressy Goodwin, facilitator, Christina Bailey, Bill Graver, Sue McMillen, Gina Campellone, Jane Osborn, Annie Gentile, and Rev. Josh Pawelek.