Proposed Constitutional Amendment for 2016 UUS:E Annual Meeting

Unitarian Universalist Society: East ChaliceThis post is for UUS:E’s voting members. All voting members should have received a mailing recently with the call to the 2016 Annual Meeting on May 21st at 6:00 PM. The letter did not include the text to the proposed amendments to the UUS:E constitution. The point of the amendments is to remove the requirement that congregational meetings must be communicated in writing via traditional mail. While members would still be able to receive such announcements by mail if they so choose, such announcements would be sent by electronic mail if the amendments pass. We estimate this will save the congregation as much as $400 per year. We will also reduce our use of paper. The text to the proposed amendments is below. Changes are in bold red.
The Question: Shall UUSE amend its Constitution to remove the requirement to send congregational meeting announcements via regular mail and instead send them by email except for those who request to receive a hard copy?
 Proposed Constitutional Amendment 
Article VII – Meetings of the Society

Section 5.  The Society shall hold Congregational Meetings from time to time to hear and/or act on specific policies or issues that may require full membership participation. These normally called Congregational Meetings, which include the Annual Meeting (Article VII, Section 2), must be announced by electronic mail at least twenty days prior to the scheduled meeting date.  A quorum consists of fifteen percent (15%) of the Society’s Voting Members.

Section 6. Special Congregational Meetings may be called by the Clerk at the written request of at least ten percent (10%) of the Society’s Voting Members.  Notice for all special Congregational Meetings must be announced at least ten (10) days prior to the scheduled meeting date. This notice shall specify the reason for the meeting, and no business other than that specified shall be transacted.

Section 7.  The Society shall publish all notices of the Congregational Meetings and Board nominations by posting a notice prominently at the entrance of the place where the services of the Society are held, and electronically mailing a copy of said notice and/or nominations to each member of the Society separately or placing such notice on the first page of the Newsletter.

Section 8.  All Congregational Meetings of the Society shall be conducted in accordance with Robert’s Rules of Order.  All other meetings as outlined within Article VII may be conducted in accordance with Robert’s Rules of Order as agreed to by the facilitator and attendees. All meetings of the Society as outlined within Article VII are open to all members of the Society.

Section 9.  Members may choose to receive a hard copy of electronically emailed meeting notices by notifying the Society’s office administrator in writing.  If a valid electronic mail address is not on file, then a hardcopy will be mailed to that member.