Holiday Fair Donations and Volunteer Opportunities

 

Unitarian Universalist Society: East Holiday Fair

The Virtual Fair opens Nov. 13, 2020
How can you lend a hand?
We need your time, your talent
and your stuff!

DONATION INFORMATION

The UUS:E Annual Craft & Food Holiday Fair will be taking place this year! Sales will be completely online, with designated times to safely pick up items purchased. The fair website will open on Friday, November 13, 2020, and pick up times will be scheduled on Saturday and Sunday, Nov. 21-22. We will keep the online shop open and offer additional pick-ups the first two weekends in December, if we still have items available to sell.

A note from the organizers

Yes, we know this is shorter notice than usual. We wanted to keep this as low stress as possible, so if you have things to donate, great, if you don’t, please don’t stress out trying to make a ton of things. It is really hard to guess just how much we might sell, so we will err on the side of less (as in stress and items) is more. We hope to return to normal next year, and we’ll need LOTS of things then.

There is a fair email that will be monitored by the fair team for all things fair related: fair@uuse.org. Please contact us with any questions.

What Can You Donate?

We will be offering essentially the same things we have always offered but leaning towards higher priced items. Because we don’t know what kind of traffic we will get, the amount of effort to list low ticket items that are unlikely to sell isn’t worth it.

Here’s what we’re looking for—

  • Original Works of Art: note cards, prints, pottery, jewelry
  • Handmade Holiday Crafts or Traditional Items
  • Sewn & Knitted Items
  • Jewelry
  • Tag Sale & Toys/Children’s Shop: we feel more secure limiting these areas to higher ticket items in mint condition.
  • Books: special volumes or collections are welcome; we won’t be doing the massive $1/book sale this year. It’s too unwieldy.
  • Baked goods: We will offer cookies (prepackaged by the dozen), breads, pies, etc. again for the first week only. We will need to have a complete inventory listing in advance, and items will need to be ready to pick up on Nov. 20. Contact Jennifer Klee at jenduvklee@gmail.com ASAP if you can bake.

How to Donate

Step 1: Listing Info

We need a photograph and description of each item you are donating. One photo is enough unless the item is detailed enough to warrant more. Include details like the price, dimensions, materials, and condition (i.e. new, used, like new, shows wear). If you have multiples of identical items, indicate the quantity available. One listing is enough.

Here’s a sample:

Sample donation pic

Stained glass with UUS: E’s closing circle words, 3.75 X 5 in., beautiful blue marbled glass. $20

We are hoping that most of you can take and send photos. If you need assistance, just let us know! We have helpers ready.

Due date: Nov. 6; if you are ready to start sending in your listing info now, please do!

Step 2: Labelling

After we have created the listing for your item, we will send you an item number to affix to the item. This is important so that we can easily identify what has been purchased and get the right item to the right purchaser! If you need labels, we can provide them.

Step 3: Delivery to UUS:E

You can drop off your item to UUS:E all week, starting on Saturday, Nov. 16. Ideally, we’d like everything by Wednesday afternoon so we can start compiling orders for pick up as sales are made. We will post a schedule of drop off times. If you need someone to pick up your items, let us know and we can make arrangements.

Step 4: Pick Up

We will schedule times for you to pick up any unsold items after the online fair has been closed. Hopefully, there won’t be any!

How to Help (Other than donations)

The UUS:E Annual Craft & Food Holiday Fair will be taking place this year! Sales will be completely online, with designated times to safely pick up items purchased. The fair website will open on Friday, November 13, 2020, and pick up times will be scheduled on Saturday and Sunday, Nov. 21-22. We will keep the online shop open and offer additional pick-ups the first two weekends in December if we still have items available to sell.

There is a fair email that will be monitored by the fair team for all things fair related: fair@uuse.org.

Volunteers

To be safe and minimize contact we will have very few people in the building at the same time. Families and existing “pods” who can volunteer are especially helpful. We will need volunteers to accept drop-offs, assemble orders, and hand out orders during the scheduled pick-up times.

  • Accept and organize donations: week of Nov. 16
  • Assemble purchase orders: week of Nov. 16
  • Pick-up: Saturday-Sunday Nov. 21-22

Paper Bags

If you have brown grocery bags, we can use them to pack orders in! You can drop them off the week of Nov. 16 at the meetinghouse.

Advertise

We will need extra word of mouth to make the fair a success. Here’s an ad to email to your contacts or post on your Facebook, Instagram or Twitter account.